PERSONAL DATA PROTECTION POLICY FOR MEMBERS
Attikos Omilos Antisfairisis Filotheis (A.O.A.F.) - Filothei Athens Tennis Club
Issue Date: October 2025
Email: info@aoaf.gr
On behalf of the A.O.A.F. Board of Directors
1. Purpose
A.O.A.F. collects and processes the personal data of its members in accordance with the General Data Protection Regulation (GDPR), for the purpose of the Club's proper operation and member services.
2. Data Collected
Identification and contact details, financial data (membership fees, payments), participation details, photographic/audiovisual material (with consent), and biometric data (fingerprint or token/PIN for access).
3. Purpose of Processing
The data is used exclusively for member management, training sessions, competitions, communication, and facility security.
4. Biometric Data
The use of a fingerprint is optional, with the possibility of entry via a token or PIN. Fingerprints are stored as encrypted templates and not as images.
5. Members' Rights
Members have the right of access, rectification, erasure, and withdrawal of consent, by submitting a request to info@aoaf.gr.
6. Retention & Security
Data is retained only for as long as necessary and is deleted upon termination of membership. A.O.A.F. implements technical and organizational security measures.
NOTICE ON THE USE OF BIOMETRIC DATA
Attikos Omilos Antisfairisis Filotheis (A.O.A.F.) - Filothei Athens Tennis Club
Issue Date: October 2025
Email: info@aoaf.gr
The Attikos Omilos Antisfairisis Filotheis (A.O.A.F.) uses a fingerprint, token, or PIN access control system solely for entry to the club's facilities. The use of a fingerprint is optional, with an alternative entry method available via token or PIN.
The fingerprint is not stored as an image but is converted into an encrypted mathematical template that cannot be reproduced. The data is stored securely and deleted upon termination of membership.
For more information regarding the processing of your personal data, you can refer to the A.O.A.F. Personal Data Protection Policy or contact info@aoaf.gr.
DETAILED PERSONAL DATA PROCESSING POLICY
Attikos Omilos Antisfairisis Filotheis (A.O.A.F.) - Filothei Athens Tennis Club
Issue Date: October 2025
Email: info@aoaf.gr
On behalf of the A.O.A.F. Board of Directors
1. Policy Purpose
This policy defines the manner in which A.O.A.F. collects, stores, uses, and protects the personal data of its members, athletes, parents, visitors, and partners, in accordance with the General Data Protection Regulation (EU 2016/679 – GDPR) and Greek legislation.
2. Data Controller
The data controller is the Attikos Omilos Antisfairisis Filotheis, based in Filothei, Attica. For any matter related to personal data, you can contact info@aoaf.gr.
3. Types of Data Collected
A.O.A.F. collects identification data, contact details, financial data, participation details, photographic material, and biometric data (fingerprint, token, PIN).
4. Purposes of Processing
Personal data is used exclusively for member management, organization of training sessions and competitions, communication, compliance with legal obligations, and access control.
5. Legal Basis for Processing
Processing is based on contractual relationship, legal obligation, legitimate interest, and explicit consent for biometric data.
6. Management of Biometric Data
The fingerprint is stored as an encrypted template and not as an image. Its use is not mandatory, and access via token or PIN is available.
7. Data Retention Period
Data is retained only for as long as necessary to achieve the collection purposes or for the duration of membership, and is securely deleted thereafter.
8. Data Recipients
Access to data is granted only to authorized staff and partners of A.O.A.F., who are bound by confidentiality agreements.
9. Data Subjects' Rights
Members have the right to access, rectification, erasure, restriction of processing, data portability, and withdrawal of consent, by submitting a request to info@aoaf.gr.
10. Data Security
A.O.A.F. implements technical and organizational measures for data security, such as encryption and controlled access.
11. Transfer to Third Countries
No transfer of data outside the European Union takes place.
12. Policy Modifications
A.O.A.F. reserves the right to modify this policy in accordance with legal requirements.